Learning Agreements and Recognition Agreements
The Learning Agreement is an agreement between students, TU Dortmund University and the host university. It is an essential part of the Erasmus program. It specifies which courses you will attend at the host university and which courses will be recognized at TU Dortmund University.
In order for your achievements abroad to be recognized, you need a recognition agreement. Since the courses you wish to be recognized should be included in your Learning Agreement, you should already take care of the recognition agreements before your mobility. This involves checking whether the courses at the host university and the courses at TU Dortmund University that you would like to have recognized are comparable in terms of content and form.
The Learning Agreement enables a transparent and efficient preparation of your exchange. In addition, it is a needed to receive the mobility grant.
FAQ on Learning Agreements and Recognition Agreements
You should plan courses for about 30 ECTS points at the host university. It is also important that you achieve at least 15 ECTS (i.e. pass courses for 15 ECTS points), otherwise you may have to pay back the mobility grant you received.
The formal check follows this scheme (in German). The courses should be comparable. This is assumed as a general rule if the course taken at the host university has at least 80% of the ECTS of the course you want to have recognized. Since most of our courses are 7.5 ECTS, this is usually 6 ECTS credits. If the courses have less than 6 ECTS points, then there will be a case-by-case review. The form of examination should also be comparable. In case of differences in the form of examination, this will be reviewed on a case-by-case basis.
In this case, it is best to write a short email directly to the Departmental Examinations Office before contacting the professors..
Bachelor's courses can be recognized as Bachelor's courses, Master's courses for Master's or Bachelor's courses (in cases where you can take a Master's course as a Bachelor's student).
During the formal check by the Departmental Examinations Office, it is also checked once again whether the match in content is plausible.
This applies to cases where the courses cover less than 80% of the ECTS of the courses for which they are to be credited AND an individual case-by-case review has resulted in the course not being able to be recognized.
In such a case, you should try to find two courses that match a course here. There are different ways to do this. For example, if you are just under the 6 ECTS limit, it is possible that you focus on one of the two courses you are using to have the course in question recognized. The content match of the second course can then be given a little more leeway. This can then be taken into account for later crediting.
Example: You want to have an entrepreneurship course recognized that has 5 ECTS and fits well with a course from the entrepreneurship module. You look for a second course that is thematically similar, even if it doesn't quite fit (Innovation Management, for example). Then the 5 ECTS course on Entrepreneurship can be weighted with 2/3, the other with 1/3. It is important that you decide this beforehand, not after receiving the grades.
Must the recognition agreement be signed by the Departmental Examination Office before the mobility?
No, the formal check of the courses in question can take place after the mobility. However, it is certainly better for everyone involved to know about any problems beforehand.
Furthermore, you can only enter courses in Table B of your Learning Agreement for which you have a signature from the relevant Teaching and Research Area and from the Departmental Examination Office.
I need to submit my Learning Agreement very soon - what if I don't have the recognition agreements ready in time?
In many cases, the Learning Agreement must be ready only a few weeks before the stay, or no deadline is set (however, it must be ready before the mobility, i.e. signed by all three parties). In some cases, however, the Learning Agreement must be handed in with the application. If this is the case for you and you cannot take care of the recognition in time, you can leave table B blank for the time being (or enter "0" in the online Learning Agreement).
The Learning Agreement can still be changed later by adding the corresponding courses in table B2 "Under the mobility".
In these cases, please contact the Departmental Erasmus Coordinator.
Yes. This does not always have to be done immediately; it can make sense, especially at the beginning of the lecture period at the host university, to wait a bit and thus, if possible, only have to change the Learning Agreement and request the signatures of all parties once.
If you have any further questions, please do not hesitate to contact the Departmental Erasmus Coordinator, Dr. Debra Hanning, the Departmental Examinations Office, or the International Office.